First Aid Procedure
Objective: Provide timely and effective first aid for injuries and medical emergencies in compliance with NSW Work Health and Safety (WHS) Regulation 2017, Part 3.2.

Responsibilities:

• The Gym Manager ensures a current first aid kit and trained staff.
• Trainers must respond promptly to incidents and document all events.

Equipment:

• Compliant first aid kit (as per SafeWork NSW Code of Practice) stocked with:
  • Adhesive dressings
  • Sterile gauze
  • Bandages
  • Antiseptic wipes
  • Saline solution
  • Burn gel
  • Instant cold packs
  • CPR face shield
  • Disposable gloves
  • Scissors and tweezers
  • Emergency blanket

Procedures:

1. Assess the situation for danger (DRSABCD: Danger, Response, Send for help, Airway, Breathing, CPR, Defibrillation).
2. Treat minor injuries with appropriate supplies.
3. For serious injuries (e.g., suspected fractures, head trauma, chest pain), call 000 immediately.
4. Maintain clear airways and monitor vital signs until help arrives.
5. Never administer medication (including painkillers) unless trained and authorized.
6. Record all incidents in an Incident Report within 24 hours and store securely for 7 years.

Communication:

• Emergency contact list displayed in reception and staff room.
• Trainers must know the nearest hospital (St Vincent’s Hospital Sydney).

Training:

• Staff complete Provide First Aid (HLTAID011) and CPR (HLTAID009) certification, renewed every 3 years and annually, respectively.

Blood Spillage and Infectious Disease Procedure
Objective: Minimise infection risk from blood or body fluids per NSW Health Infection Control Guidelines.

Responsibilities:

• Trainers clean spills promptly and safely.
• The Gym Manager ensures cleaning supplies and PPE are stocked.

Preparation:

• Maintain a spill kit with:
  • Disposable gloves
  • Eye protection
  • Disposable gowns or aprons
  • Absorbent paper towels
  • Hospital-grade disinfectant (e.g., bleach solution at 1:10 dilution)
  • Biohazard bags
  • Scoop/scraper

Procedures:

1. Clear the area; restrict others until cleaned.
2. Wear gloves (and eye protection if risk of splash).
3. Cover the spill with paper towels to absorb fluids.
4. Apply disinfectant generously; allow a minimum 10-minute contact time.
5. Wipe spill area thoroughly and dispose of towels and gloves in a biohazard bag.
6. Wash hands with soap and running water for at least 20 seconds after cleanup.
7. Report incident to the Gym Manager and record in the Incident Register.

Infectious Diseases Policy:

• Exclude staff and clients with symptoms of communicable diseases (e.g., COVID-19, gastroenteritis, influenza).
• Require written medical clearance before return.

Inspection of Equipment and Surfaces Procedure
Objective: Prevent injuries by ensuring gym equipment and surfaces are safe, clean, and functional in line with SafeWork NSW WHS Act 2011.

Responsibilities:

• Trainers conduct daily inspections.
• The Gym Manager performs weekly and monthly audits.

Daily Procedures:

1. Inspect equipment for:
   • Frayed cables
   • Cracks or rust on frames
   • Worn or missing rubber feet on benches
   • Loose bolts
   • Malfunctioning pins or locks
2. Check floor mats for tears, bunching, or trip hazards.
3. Wipe down high-touch surfaces (e.g., dumbbells, machine handles) with hospital-grade disinfectant after every session.
4. Record daily checks in the Equipment Inspection Log.

Weekly Procedures:

1. Deep clean equipment frames, padding, mirrors, and walls.
2. Inspect lighting, ventilation systems, and emergency exits.
3. Test fire extinguisher gauge and emergency lighting.

Monthly Procedures:

1. Review maintenance records.
2. Arrange professional servicing of key equipment (e.g., cable machines, treadmills) every 6 months or as per manufacturer recommendations.

Out-of-Service Equipment:

• Tag equipment with “OUT OF SERVICE” sign and report to Gym Manager for repair.

Emergency Procedures for Serious Injury/Event
Objective: Provide a clear, practiced response to serious incidents or emergencies.

Responsibilities:

• All staff respond according to this plan.
• The Gym Manager conducts annual emergency drills.

Procedures:

1. Immediate Actions:
   • Stop activities; secure area to prevent further harm.
   • Apply first aid following DRSABCD principles.
   • Call 000; give clear details of the location: 225a Victoria Street Darlinghurst NSW 2010, nearest cross street, and nature of emergency.
2. Evacuation:
   • Lead evacuation to the assembly point outside the building if fire, gas leak, or structural risk is suspected.
   • Roll-call staff and clients at the assembly point.
3. After Incident:
   • Document incident details comprehensively (what happened, time, witnesses, injuries, treatment).
   • Notify SafeWork NSW within 48 hours if the incident involves serious injury, illness, or dangerous occurrence as per WHS Regulation 699.
   • Cooperate fully with investigations by emergency services or SafeWork NSW.
4. Communication:
   • Contact next of kin for injured persons as soon as practical.

Training:

• Staff review this plan every 6 months.
• Fire extinguisher use and evacuation routes practiced annually.

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Participating While Pregnant Procedure
Objective: Ensure pregnant clients train safely, reducing risks to mother and fetus.

Responsibilities:

• Trainers adapt programs based on pregnancy stage.
• Clients provide updated medical clearance if pregnancy complications occur.

Initial Requirements:

• Obtain written clearance from a qualified doctor stating fitness for exercise.
• Review health history, pregnancy stage, prior complications, and client concerns.

Program Design:

• Follow guidelines from the Royal Australian and New Zealand College of Obstetricians and Gynaecologists (RANZCOG) and Exercise & Sports Science Australia (ESSA).
• Avoid exercises that:
  • Involve lying flat on the back after the first trimester.
  • Include heavy lifting with breath-holding (Valsalva maneuver).
  • Are high-impact, high-risk for falls (e.g., box jumps).
  • Cause overheating (ensure hydration, ventilation).
• Focus on:
  • Low-impact cardio (e.g., stationary cycling, walking)
  • Resistance training with light weights, high repetitions
  • Pelvic floor exercises
  • Posture and balance training

Monitoring:

• Watch for warning signs requiring immediate stop and medical review:
  • Vaginal bleeding
  • Regular painful contractions
  • Dizziness or fainting
  • Shortness of breath before exertion
  • Calf pain or swelling
• Record exercise sessions, modifications, and any client-reported symptoms.

Education:

• Provide clients with an information sheet outlining safe exercise during pregnancy.